167532,  Executive Assistant - CA -

Category: ADM
Job Title: Executive Assistant - CA
Region: CA-Bay Area
City: Fremont
State: CA
Rate: Up to $23.53 DOE
Duration: 9.5 Months
Description: Chipton-Ross is seeking a Executive Assistant for an opening in Fremont, CA.

We are looking for an a collaborative, organized, proactive individual with a strong attention to detail to support members of the executive team for the Clinical Diagnostics Division. The ideal candidate will be professional, personable and poised in interactions with internal employees as well as the external customer. This position supports multiple executives and requires excellent communication skills (written and verbal) and proactive thinking and actions. Thermo Fisher Scientific is a global business and the Administrative Assistant must be able to schedule meetings and and handle travel logistics while taking into consideration global time zones. The position also works within a team of administrative assistants and reports to the Administrative Manager. The Senior Administrative Assistant must demonstrate the ability to represent the executive office professionally in a way that is consistent with Thermo Fisher Scientific culture (integrity, innovation, intensity and involvement). Key Responsibilities
•Completes a variety of administrative tasks for the executive team including: managing complex schedules and activities; completing expense reports; composing and preparing correspondence that can be confidential; arranging complex and detailed travel plans (both domestic and international), itineraries, and agendas
•Coordinate and support (itinerary, agenda, slide deck, materials, communication) for key leadership meetings and events
•Support customer facing programs and logistics as needed.
•Maintain professional and courteous verbal and written communications with all internal and external audiences
•Strong interpersonal skills with the ability to relate easily with business partners and all levels of employees
•Create and support communications for division-wide distribution
•Act as backup for other assistants, as needed

•2-3 years of experience in an role requiring administrative support
•Excellent communication skills
•Highly organized and diligent
•High sense of urgency and the ability to prioritize and execute multiple projects/tasks with deadlines
•Experience handling confidential material with the utmost discretion
•Experience with video conferencing tools (such as WebEx, Skype, etc.)
•Proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint)

Accredited Associate’s degree required, Bachelor's degree preferred.

Candidates responding to this posting must currently possess the eligibility to work in the United States. No third parties please.

Chipton-Ross provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy), age, disability, sexual orientation, gender identity and/or expression, protected veteran status, genetic information, or any other characteristic protected by Federal, State or local law. This policy governs all areas of employment at Chipton-Ross, including recruiting, hiring, training, assignment, promotions, compensation, benefits, discipline, and terminations.

Rochelle Anderson at
343 Main Street
El Segundo, CA 90245

Phone: (310) 414-7800 x280 or (800) 927-9318 x280

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