167558,  Executive Admin - CA -

Category: ADM
Job Title: Executive Admin - CA
Region: CA-Bay Area
City: Santa Clara
State: CA
Rate: Up to $18.42 DOE
Duration: 10 MONTHS
Description: Chipton-Ross is seeking an Executive Admin located in Santa Clara, CA

Act as "gatekeeper" of the Executives' calendar including prioritizing calls and meetings.

·Schedule and coordinate complex executive meetings. This includes setting up phone/web access, calendaring, anticipating changes, and managing/rescheduling priorities.

·Prepare meeting logistics, coordinate preparation and distribution of materials, and manage/monitor follow up task list for large scale, complex cross-division, and cross-business meetings.

·Coordinate all aspects of travel arrangements for both domestic and international business travel including booking flights, hotel and local transportation, providing agendas and itineraries, and arranging passport/visa requirements if necessary.

·Prepare and reconcile time and expense reports and perform audits as necessary.

·Proactively anticipate issues involving scheduling, coordination, and operating mechanisms that may come across these senior leaders' desks and recommend solutions. Ensure potential conflicts are resolved in advance of meetings or deliverables and ensure executive leader(s) understand any changes and are reconfirm/re-contract schedules.

Accredited High School Diploma/GED


Candidates responding to this posting must currently possess the eligibility to work in the United States. No third parties please.

Chipton-Ross provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy), age, disability, sexual orientation, gender identity and/or expression, protected veteran status, genetic information, or any other characteristic protected by Federal, State or local law. This policy governs all areas of employment at Chipton-Ross, including recruiting, hiring, training, assignment, promotions, compensation, benefits, discipline, and terminations.

Rochelle Anderson at
343 Main Street
El Segundo, CA 90245

Phone: (310) 414-7800 x280 or (800) 927-9318 x280

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