- 168256 - Legal Administrator C - CA
- CA-Southern California - San Diego
- Seal Beach
- 6 MONTHS
- Chipton-Ross is seeking a Legal Administrator C located in Seal Beach, CA
This position resides within the Law Department and provides administrative support to attorney-executives, paralegals and a business manager (hereinafter, referred to as managers) in Seal Beach, CA. Primary work assignments include demanding schedule management, complex travel arrangements, and extensive expense reporting. Responsibilities are as follow: Coordinate and process domestic and international business travel arrangements; monitor designated business travelers' logistics, and generate expense reports; reconcile corporate credit card charges to ensure timely and accurate reimbursement; verify payments on corporate credit cards; verbally and electronically communicate a wide variety of information to multiple audiences; review, assess, prioritize, triage, and organize all forms of communication as desired by managers, including incoming calls, messages and correspondence received; act as liaison and facilitate communications between managers and clients, assess urgency of situation and determine appropriate action; monitor status of pending items, follow up and keep managers informed; manage calendars, coordinate meetings, teleconferences, WebEx meetings and conferences; generate, revise, redline and proofread letters, presentations, and correspondence for and on behalf of managers; revise, proofread and create redlines of legal documents, including various types of contracts, memoranda and pleadings; appropriately handle communications of a sensitive and confidential nature; maintain files and correspondence using accepted legal-office practices and company record-keeping systems and procedures; process invoices, track department budgets and generate reports using spreadsheets and internal legal matter-management system; coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources; order and maintain office supplies; plan and implement logistics for executive level internal and external events; provide BACK-UP administrative support for recruiting efforts and new hire onboarding process, schedule phone and in-person interviews, compile interview materials, coordinate office/conference facilities, collect interview documentation from panel members, track status of open & closed requisitions, order equipment for new hire and assist with other onboarding process; coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources; inventory; and other responsibilities as determined by the business manager. This position will also provide back-up assistance to other Legal Administrators as needed.
The successful candidate will have the demonstrated ability to work under limited supervision and perform multiple work assignments concurrently, often within a short period of time. A positive, constructive, and team-oriented attitude is a requirement for this position, as is mastery of Microsoft Office 2010/2013 applications (Word, Outlook, PowerPoint, Access and Excel) & Adobe Acrobat Professional (Advanced text editing skills are preferred). Experience in Windows 7 is a plus. Must be willing to learn Client-specific software, including: Concur (travel/expense system), Passport (Matter Management System) and other databases. Understanding office workflow and applicable company policies and procedures will be necessary.
- Current hands-on experience using Microsoft Office Products (Outlook, PowerPoint, Excel, and Word).
- Experience in managing schedules and calendars using Microsoft Outlook.
- Superior verbal and written communication skills including excellent spelling, grammar, punctuation, form and style, proof reading and editing skills.
- Meticulous attention to detail with emphasis on accuracy and quality.
- Maintain poise under pressure and handle confidential personnel data with maturity and integrity.
PLEASE SUBMIT TEST SCORES FOR MICROSOFT OFFICE
PRODUCTS: (.i.e., Word, Excel, PowerPoint & Outlook). Note: Only candidates with test scores will be considered.
Accredited High School Diploma/GED
-Formal education beyond high school is preferred.
8 AM - 5 PM
The candidate selected to fill this assignment must successfully pass a credit check performed by the client.
-PLEASE SUBMIT TEST SCORES FOR MICROSOFT OFFICE PRODUCTS: (.i.e., Word, Excel, PowerPoint & Outlook).
Mahta Eslami at firstname.lastname@example.org
343 Main Street
El Segundo, CA 90245
Phone: (310) 414-7800 x220 or (800) 927-9318 x220
Candidates responding to this posting must currently possess the eligibility to work in the United States. No third parties please.
Chipton-Ross provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy), age, disability, sexual orientation, gender identity and/or expression, protected veteran status, genetic information, or any other characteristic protected by Federal, State or local law. This policy governs all areas of employment at Chipton-Ross, including recruiting, hiring, training, assignment, promotions, compensation, benefits, discipline, and terminations.