175410 - Administrative Assistant Level 2 - NC - C
NC-North Carolina
Fort Bragg
Up to $24.00 DOE
3 Months

Chipton-Ross is seeking an Administrative Assistant Level 2 for an opening in Fort Bragg, NC.

Performs a variety of duties related to civilian and military personnel management, record keeping, and finalizing actions regarding civilian and military duty status, performance awards, and evaluations. Performs a wide variety of office management and administration duties to ensure smooth and efficient operation of the office. Supports the Director/Mgmt/Supervisor and staff in all routine matters and coordinates the staff's schedule on matters pertaining to the management activities, organizational and functional structures, system management, and administrative management. Identifies calendar and scheduling conflicts and is responsible for immediate resolution of a variety of problems with recommendations for final decision. Provides key assistance to the staff by managing one-time, special, and recurring projects and programs. Plans, develops, and coordinates administrative and management functions and operations. Conducts and participates in management, administrative, automation, and functional studies. Responsible for managing the operational schedule and directs the administrative operations for the office. Develops and maintains the short and long-range calendars. Exercises when required, control over appointments; uses judgment, and forecasts potential requirements. Deals authoritatively with staff and the organization, as well as with higher headquarters in programming calendar functions. Utilizes modern office automation systems (hardware and software to include Microsoft Office) in the performance of assigned duties. Plans, develops, and coordinates administrative and management functions and operations. Uses word processing systems and other office systems to prepare letters, memorandums, and reports. Utilizes electronic mail and electronic calendaring systems, as well as various software packages to prepare reports and briefings, all forms of correspondence, messages, statistical reports, etc., in draft and final versions for public delivery and/or publication. Responsible for managing the operational schedule and directs the administrative operations of the Directorate under the direction of the Director/Mgmt/Supervisor. Develops daily read-a heads for Mgmt, schedules pre-briefs and answers specific questions pertaining to events and activities. Advises the staff on status of upcoming events. Discusses additional requirements or needs with the staff concerning visitors or their representatives. Composes routine and non-routine correspondence based on verbal guidance, personal knowledge, brief notes, or historical correspondence. Obtains information, document files and other material for use in phone calls, meetings, and speeches; utilizes a good knowledge of office activities and staff's programs to locate information or material on a basis of only general instructions. Coordinates and makes travel arrangements, to include scheduling, itinerary details, reservations, preparation of travel vouchers and pre and post trip reports and other related correspondence if requested. Researches, assembles, and edits/summarizes a wide variety of subject material pertinent to the Directorate and Command. Compiles data from files, correspondence, telephone, and personal contact for inclusion in reports. Checks available data to confirm accuracy. Analyzes and evaluates information and prepares and submits resultant reports and briefings. Executes administrative policy, determines and implements appropriate procedures Establishes and monitors priority of all administrative actions. Serves as point of contact on reports and forms control, records management functions and various programs.

Previous Military Operation/DOD Administrative Experience Event Planning and Facilitation Relationship Building Experience

Accredited High School Diploma/GED

5/40, 1st Shift

MISCELLANEOUS: Applicants responding to this position will be subject to a government security investigation and must meet eligibility requirements by currently possessing the ability to view classified government information.

Silmese Graves at sgraves@chiptonross.com
11832 Fishing Point Drive, Suite 100
Newport News, VA 23606

Phone: (757) 595-0005 x261 or (877) 244-5418 x261

Candidates responding to this posting must currently possess the eligibility to work in the United States. No third parties please.

Chipton-Ross provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy), age, disability, sexual orientation, gender identity and/or expression, protected veteran status, genetic information, or any other characteristic protected by Federal, State or local law. This policy governs all areas of employment at Chipton-Ross, including recruiting, hiring, training, assignment, promotions, compensation, benefits, discipline, and terminations.