- 175431 - Administrative Assistant Level 2 - KY - C
- $20 to $30.00 DOE
- 6 Months
- Chipton-Ross is seeking an Administrative Assistant Level 2 for an opening in Lexington, KY.
• Disposition of incoming calls • Calendar and appointment management • Travel reservations • Expense report preparation and submission • Maintaining office supplies • Preparation of presentations and reports as assigned • Primary meeting support (scheduling, Skype, dial-in phone numbers, charts) • Meeting/event planning (catering, visit requests, facility/venue scheduling) • Managing and coordinating conference room schedules and utilization • Managing shared vacation & out of office calendars (Sharepoint and Outlook) • Maintaining group calendar and other group-related information • Manage office space via interfaces with Facilities for layout changes, repairs, and maintenance • Maintain office seating maps and email Outlook distributions • Manage miscellaneous office equipment including conference room I.T. equipment and office telephone headsets • Manage Client sponsored Science, Technology, Engineering and Mathematics (STEM) activities to include the University of Kentucky Engineering Day (UK E-Day)
• Highly professional demeanor • Extensive MS Office skills, specifically Outlook, PowerPoint, and Word • Extensive experience with Skype for Business, the use of dial-in numbers, and general meeting support activities • Experience scheduling, setting up, and running multi-site meetings • Ability to multi-task and solve technical challenges quickly and under pressure (e.g., glitches in Skype or VTC connection) • Ability to handle multiple competing priorities • Knowledge of the Visitor Request process and systems • Strict discretion is a must as is the ability to interface appropriately with employees and customers at all business levels
Accredited High School Diploma/GED
5/40, 1st Shift
MISCELLANEOUS: Applicants responding to this position will be subject to a government security investigation and must meet eligibility requirements by currently possessing the ability to view classified government information.
Rochelle Anderson at firstname.lastname@example.org
420 Culver Boulevard
Playa Del Rey, CA 90293
Phone: (310) 414-7800 x280 or (800) 927-9318 x280
Candidates responding to this posting must currently possess the eligibility to work in the United States. No third parties please.
Chipton-Ross provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy), age, disability, sexual orientation, gender identity and/or expression, protected veteran status, genetic information, or any other characteristic protected by Federal, State or local law. This policy governs all areas of employment at Chipton-Ross, including recruiting, hiring, training, assignment, promotions, compensation, benefits, discipline, and terminations.