- 175836 - Executive Assistant - CA
- CA-Bay Area
- South San Francisco
- Up to $30.00 DOE
- 6 Months
- Chipton-Ross is seeking an Executive Assistant for an opening in South San Francisco, CA.
Completes a variety of administrative tasks for the executive team including: managing complex schedules and activities; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans (both domestic and international), itineraries, and agendas
Manage office facility as needed, including: greeting visitors, covering reception, coordinating package pickups and deliveries, ordering food and office supplies, maintaining common spaces, etc.
Coordination and support (itinerary, agenda, slide deck, materials, communication) for key leadership meetings and events
Support customer facing programs and logistics as needed
Maintain professional and courteous verbal and written communications with all internal and external audiences
Strong interpersonal skills with the ability to relate easily with business partners and staff at all levels within the company
Create and support communications for division-wide distribution
Support key customer meetings, conferences, employee town halls and large special events
Handle sensitive information requiring a high degree of discretion and confidentiality
Actively find creative ways to encourage company culture
Problem solver who seeks innovative ways to improve processes and effectively communicates solutions
Contributes to an upbeat, organized feel of the administrative team
Perform all other duties as assigned or requested
4+ years of experience in a role requiring administrative support with increasing levels of responsibility
Excellent communication skills
Highly organized and diligent
High sense of urgency and the ability to prioritize and execute multiple projects/tasks with deadlines
Experience with video conferencing tools (such as WebEx, Skype, etc.)
Proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint)
Accredited High School Diploma/GED, Bachelor's degree preferred
Tyler Harrell at firstname.lastname@example.org
420 Culver Boulevard
Playa Del Rey, CA 90293
Phone: (310) 414-7800 x342 or (800) 927-9318 x342
Candidates responding to this posting must currently possess the eligibility to work in the United States. No third parties please.
Chipton-Ross provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy), age, disability, sexual orientation, gender identity and/or expression, protected veteran status, genetic information, or any other characteristic protected by Federal, State or local law. This policy governs all areas of employment at Chipton-Ross, including recruiting, hiring, training, assignment, promotions, compensation, benefits, discipline, and terminations.