182094 - Facilities Assistant
CA-Southern California - San Diego
San Diego
Up to $18.00 DOE
6 months

Chipton-Ross is seeking a Facilities Assistant for an opportunity in San Diego, CA.

Provide support within the Facilities Services Department as required, reporting directly to the Site Facilities Manager. Support includes department office functions such as managing documentation, coordinating contractor badge requests, status updates/reporting, arranging/facilitating meetings, acting as primary POC to Procurement and Accounting departments, creating/modifying purchase orders, resolving issues with invoices, project and department budget tracking and reporting, and various process improvement projects under the direction of the Site Facilities Manager. Support also includes project and field work such as site walks to determine existing conditions, gathering requirements, coordination with Program/IT/Security, review of drawings and specifications, creating and updating project schedules, scheduling contractors, writing statements of work, and overall support of construction projects of various sizes and types.
Maintain Site Calendar - set up meetings, prepare/distribute agenda, meeting minutes, log project milestones and key contractor visits.
Maintain RC Facilities Sharecenter Folder, Shared Drive, Website, Facilities Guide, and Visitor's Guide.
Update Facility Related Documents - PowerPoint Presentations, Excel Spreadsheets, Word Documents, As-Built Documentation in PDF and hard copy formats.
Facility Procurement Support - Purchase Order creation/maintenance/tracking. Will require training and use of iBuy and SAP systems. Provide biweekly update of all open blanket PO's including POP and remaining funding levels.
Process facility related invoices and resolve invoice problems.
Provide administrative support for the vendor badging process for all facility vendors per security directives.
Track all non-Fluor facility work requests and projects. Follow-up on outstanding requests for completion. Create monthly/quarterly reports on work order metrics and performance.
Implement department process improvement initiatives.
Draft the site's Weekly Status Report.
Coordinate/Process all Facility Team Travel and Expense Reports.
Draft campus announcements (menu, brown bags, healthwaves, etc.) when needed and coordination with Publications department for distribution.
Provide support to facilities staff for Division / Sector data calls as required.
Schedule outside contractors as needed to perform small, miscellaneous projects and repairs.
Coordinate with requestors to develop project requirements, write statements of work, review proposals from contractors.
Coordinate execution of work including impacts to employees, working hours, escorts/access, project phasing, coordination with other trades and internal resources.
Must be able to work in a team environment, both to support Project Managers on medium to large sized projects, as well as on a crew or as lead coordinator on small projects and repairs.

High School degree/GED is required.
Strong written and verbal communication and customer service skills are required for frequent coordination with internal customers/requestors/collaborators, as well as outside vendors and contractors.
Must be a self-starter with a track record successful task completion with minimal supervision and direction.
Must have some experience with Facilities, Construction, and/or Building Maintenance.
Must be able to lift 50 pounds and capable of walking across a 25 acre campus on a regular basis as needed to coordinate projects.

High School degree/GED is required.
School must be accredited.

9/80 workweek.
May need to work late, on off Fridays, or overtime to meet deadlines.

Employment will be contingent on clearing a drug screen and background check. Both must clear prior to start date.

Kristie Hardage
420 Culver Boulevard
Playa Del Rey, CA 90293

Phone: (310) 414-7800 x251 or (800) 927-9318 x251

Candidates responding to this posting must currently possess the eligibility to work in the United States. No third parties please.

Employment will be contingent on candidate clearing pre-employment drug screen and background check.

Chipton-Ross provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy), age, disability, sexual orientation, gender identity and/or expression, protected veteran status, genetic information, or any other characteristic protected by Federal, State or local law. This policy governs all areas of employment at Chipton-Ross, including recruiting, hiring, training, assignment, promotions, compensation, benefits, discipline, and terminations.