- 183585 - Management Assistant
- CA-Southern California - San Diego
- Rancho Bernardo
- 6 Months
- Chipton-Ross is seeking a Management Assistant for an opening in Rancho Bernardo, CA.
Coordinates schedules and ensures management is made aware of issues that need immediate attention.
Responsible for providing direct assistance to a senior manager, director, or above.
Manages access to and maintains executive schedule, which requires contact with internal management, staff, and external customers or officials.
Interfaces with executives, managers, and staff as well as customers and visitors to gather and prepare information.
Coordinates the preparation and review of correspondence, reports, and presentations for internal and external audiences.
Plans, schedules and coordinates various organizational meetings, events, and travel arrangements.
Tracks progress of delegated staff assignments and may coordinate activities between departments.
Screens calls, prioritizes mail and maintains follow-up system to ensure completion of each task or project. Maintains confidential and specialized files and/or records.
Utilizes judgment in determining which tasks can be handled and which tasks need to be directed to management or to other members of the organization.
May provide guidance and/or direction to other staff.
Maintains the strict confidentiality of sensitive information.
Responsible for observing all laws, regulations and other applicable obligations wherever and whenever business is conducted on behalf of the Company.
Expected to work in a safe manner in accordance with established operating procedures and practices.
Performs other duties as assigned or required.
•Must possess: (1) a complete understanding of the general and detailed aspects of the job; (2) excellent organization skills and ability to establish priorities; (3) the ability to identify issues ordinarily encountered and explain and solve routine problems, or situations that require evaluation and interpretation; (4) interpersonal, verbal and written communication skills to accurately document, report and interface effectively with all levels of personnel, including management, customers and vendors; (5) understanding of applicable policies and procedures as well as an understanding of relevant regulations; (6) knowledge of computer operations and applications.
•Ability to work both independently and in a team environment is essential.
•Ability to work extended hours as required.
Accredited High School Diploma/GED and four or more years’ experience of progressively broadening office administration experience, including experience supporting mid-management or higher positions. Equivalent experience may be substituted in lieu of education.
Employment will be contingent on clearing a drug screen and background check. Both must clear prior to start date.
11832 Fishing Point Drive, Suite 100
Newport News, VA 23606
Phone: (757) 595-0005 x261 or (877) 244-5418 x261
Candidates responding to this posting must currently possess the eligibility to work in the United States. No third parties please.
Employment will be contingent on candidate clearing pre-employment drug screen and background check.
Chipton-Ross provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy), age, disability, sexual orientation, gender identity and/or expression, protected veteran status, genetic information, or any other characteristic protected by Federal, State or local law. This policy governs all areas of employment at Chipton-Ross, including recruiting, hiring, training, assignment, promotions, compensation, benefits, discipline, and terminations.