- 185764 - Accounts Receivable/Payable Clerk
- Up to $20.00 DOE
- 3 Months
Chipton-Ross is seeking an Accounts Receivable/Payable Clerk for an opening in Tulsa, OK.
Accounts Receivable: Invoice shipment sales to internal and external customers as needed (daily, weekly, and/or monthly). Calculate and produce progress billings on a monthly basis with input from the Program Management department. Apply daily cash receipts against outstanding A/R invoices and update daily cash receipt log for Controller and Accounting Manager. Prepare journal entry backup for re-class of Gov’t AR on a monthly basis.
Maintain weekly spreadsheet on past due invoices and contact customers for collections. Update spreadsheet with cost portion on Schedule A contracts. Reconcile WIP account on monthly basis. Produce and distribute monthly report with actual vs budgeted expenses to each department manager. Update and distribute R&D and B&P reports on a monthly basis. Prepare ad-hoc reports as directed by the Accounting Manager.
Maintain record retention area. Perform other duties within incumbent’s abilities.
Accounts Payable: Verify accuracy of invoices received against copies of requisitions, purchase orders and receiving reports. Enter invoices and/or return credit memo’s by computer entry in a timely manner to maintain the integrity of the aged accounts payable report and indicating due date for payment in accordance with company policy. At the pay period established, the position will retrieve from the computer system the invoice data and schedule for payment. On a weekly basis generate the preparation of checks in accordance with the voucher and other data. Submit the check voucher and all other pertinent data to the Accounting Manager for final verification, approval and sign off. Prepare reports as directed by the Accounting manager. Maintain communication with the Purchasing Department regarding inconsistencies between invoices and purchase orders. Maintain communication with receiving inspection regarding questions on rejected parts as indicated on receiving report. Place invoices on “hold” which cover material received and rejected as non-conforming by incoming inspection. Handle all incoming calls from vendors regarding their account and payment status of particular invoices. Disbursing petty cash and maintaining detail records of such disbursements and submitting vouchers for reimbursement of the account. Maintain spreadsheets on charges for leases, intercompany, and other liabilities on a monthly basis. Verify expenses reports to assure that receipts are present when required. Perform other duties within incumbent’s abilities.
3 years experience in bookkeeping practice with background in accounts payable and working knowledge of computer accounting software programs (Excel, Microsoft Word, and M2M preferred).
Knowledge of general office procedures.
Excellent verbal and written communication skills. Ability to work overtime when required
Accredited High School Diploma/GED
9/80, 7:00 am - 4:30 pm
Employment will be contingent on clearing a drug screen and background check. Both must clear prior to start date.
11832 Fishing Point Drive, Suite 100
Newport News, VA 23606
Phone: (757) 595-0005 x261 or (877) 244-5418 x261
Candidates responding to this posting must currently possess the eligibility to work in the United States. No third parties please.
Employment will be contingent on candidate clearing pre-employment drug screen and background check.
Chipton-Ross provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy), age, disability, sexual orientation, gender identity and/or expression, protected veteran status, genetic information, or any other characteristic protected by Federal, State or local law. This policy governs all areas of employment at Chipton-Ross, including recruiting, hiring, training, assignment, promotions, compensation, benefits, discipline, and terminations.