194186 - Legal Administrative Assistant
Industry
ADM
Region
Remote Work
City
Remote
State
Santa MonicaCA
Rate
$DOE
Duration
5 months
Description


Chipton-Ross is seeking a Legal Administrative Assistant for an opening in Remote, LA


RESPONSIBILITIES:
? Maintain organized electronic and physical files/binders
Manage agreement signature process, including drafting signature memos
Ability to summarize and communicate key legal issues
Calendar management
Plan and orchestrate meetings/conference calls
Coordinate travel
Process forms/expense reports
Coordinate monthly reporting and tracking
Document support: PowerPoint, Excel sheets, formatting
Phone/fax/mail coverage
Coordination and dissemination of key Red Bull Media House reports
Archiving & record keeping
Prepare formal PowerPoint presentations
Coordinate meetings across Legal
General office support to Legal team
Ad hoc assistance with key events and programs

REQUIREMENTS:
Quick Learner/Intuitive Thinker
Motivated to learn and does it quickly
Grasps concepts and processes with ease

Easily makes connections between processes and understands how they affect
each other

Self-Starter/Resourceful
Initiates work without specific instruction
Works to understand the job in order to work without a lot of specific direction or
micro-management
Works through solutions to problems/questions on own unless help is needed
Creates solutions

Conscientious
Pays attention to details
Accurately checks processes and tasks
Discovers and corrects errors

Timeliness/Follow-up
Exhibits ownership over responsibilities and assigned projects
Ensures that tasks and projects are completed correctly and on time
Communicates follow-up information without being asked

Communication/Teamwork
Expresses ideas, thoughts effectively
Actively listens
Ability to work with multiple managers and personality types
Works within and outside formal lines of authority

Organizational/Prioritization
Must be highly organized
Able to effectively manage multiple projects simultaneously
Effectively prioritize projects and tasks

Tolerance for stress
Able to perceive urgency and take action accordingly? Able to maintain work performance under occasional tight deadlines and annual
crunch times


KNOWLEDGE, SKILLS AND EXPERIENCE
2-3 years of experience as an administrative assistant, preferably with in house legal department or law firm and/or entertainment
Strong MS Office Skills
PowerPoint, Excel and MS Word must be very proficient
Strong written/verbal communication
Capable of working well with diverse personalities
Excellent organization and project management skills Past experience in supporting more than 1 person
Experience in coordinating large events, meetings


EDUCATION:
Bachelors degree or related experience required

SHIFT:

Employment will be contingent on clearing a drug screen and background check. Both must clear prior to start date.

Contact
LaVada Pulley
lpulley@chiptonross.com
CHIPTON-ROSS, INC.
420 Culver Boulevard
Playa Del Rey, CA 90293

Phone: (310) 414-7800 x260 or (800) 927-9318 x260

Candidates responding to this posting must currently possess the eligibility to work in the United States. No third parties please.

Employment will be contingent on candidate clearing pre-employment drug screen and background check.

Chipton-Ross provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy), age, disability, sexual orientation, gender identity and/or expression, protected veteran status, genetic information, or any other characteristic protected by Federal, State or local law. This policy governs all areas of employment at Chipton-Ross, including recruiting, hiring, training, assignment, promotions, compensation, benefits, discipline, and terminations.