Chipton-Ross - Administrative Assistant 2

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: 213804 - Administrative Assistant 2
Industry: ADM
Region: CA-S.Cali-Los Angeles/Orange Counties
City: Redondo Beach
State: CA
Rate: Up to $36.37 DOE
Duration: 3 months
Description: Chipton-Ross is seeking an Administrative Assistant 2 for a contract opportunity in Redondo Beach, CA.

BASIC QUALIFICATIONS (REQUIRED SKILLS/EXPERIENCE):
o High School diploma/GED with at least 2 years' experience as an administrative assistant or similar.
o Proficient in MS Office Suite (Word, Excel, Outlook and PowerPoint).
o Strong interpersonal, communication and organizational skills.
o Ability to obtain and maintain a DoD secret security clearance.

POSITION RESPONSIBILITIES:
Be the Administrative Assistance for the Director of Supply Chain for the F-35.
Responsibilities: Key responsibilities include performance of all administrative and support functions for the director and other PM leaders inside the program area. The job will involve coordination among multiple functional organizations located across multiple campus locations and time zones.
o Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts.
o Support reporting and presentation requirements. Collect and summarize data, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions.
o Make domestic and international travel arrangements and process expense reports in a timely manner for assigned staff.
o Attend staff meetings, publish agendas and follow-up on action items.
o Arrange and execute support for a variety of internal and external on-site meetings, including conference room reservations and catering.
o Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate.
o Manage and/or support special projects as assigned.
o Provide back-up support for other administrative staff as needed.
o Greet employees and visitors in a courteous and friendly manner.
o Check visitor identification, issue visitor badges, and record visitors' arrival and departures times.
o Receive, sort, and deliver incoming mail; facilitate outgoing mailings and the shipping of business items.
TRAVEL: Up to 10%, Mostly up to Palmdale via Client's Private Jet.

PREFERRED QUALIFICATIONS (DESIRED SKILLS/EXPERIENCE):
o Proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel.
o Experience in planning, coordinating and overseeing catering for corporate meetings.
o Strong proofreading and document preparation skills.

REQUIRED EDUCATION:
High school diploma or equivalent/GED is required.
School must be accredited.

WORK HOURS:
Full-Time 9/80 work week. 7:00 AM - 4:30P M M-TH, 7:00 AM - 3:30P M working Friday.

ADDITIONAL:
Applicants responding to this position will be subject to a government security investigation and must meet eligibility requirements by currently possessing the ability to view classified government information.
: Employment will be contingent on clearing a drug screen and background check. Both must clear prior to start date.
Contact: Billy James
bjames@chiptonross.com
CHIPTON-ROSS, INC.
420 Culver Boulevard
Playa Del Rey, CA 90293

Phone: (310) 414-7800 x340 or (800) 927-9318 x340

Candidates responding to this posting must currently possess the eligibility to work in the United States. No third parties please.

Employment will be contingent on candidate clearing pre-employment drug screen and background check.

Chipton-Ross provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy), age, disability, sexual orientation, gender identity and/or expression, protected veteran status, genetic information, or any other characteristic protected by Federal, State or local law. This policy governs all areas of employment at Chipton-Ross, including recruiting, hiring, training, assignment, promotions, compensation, benefits, discipline, and terminations.