Privacy Policy

Effective Date: May 25, 2026

Chipton-Ross, Inc. ("Chipton-Ross," "we," "us," or "our") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, retain, and safeguard personal information when you visit chiptonross.com, submit information through our website, apply for employment opportunities, or otherwise interact with us online.

By using our website, you acknowledge the practices described in this Privacy Policy.

1. Information We Collect

We may collect the following categories of personal information:

Contact Information — such as your name, email address, phone number, mailing address, and company name
Resume and Career Information — such as your work history, education, skills, certifications, compensation expectations, references, and other information you provide when applying for a position or submitting a resume
Government Security Clearance Information — such as your clearance level and eligibility status, where applicable to a specific position
Equal Employment Opportunity (EEO) Information — such as race, ethnicity, disability status, and veteran or military status, collected on a voluntary and self-identification basis for government reporting and compliance purposes
Communication Data — such as messages, attachments, referral information, and other content you send to us through contact forms, referral forms, application forms, email, or other communications
Technical Data — such as your IP address, browser type, operating system, device identifiers, pages visited, time spent on pages, and referring URLs collected automatically when you use our website
Cookies and Similar Technologies — as described in Section 7 below

2. Sources of Information

We collect personal information from the following sources:

Directly from you — when you submit forms, upload a resume, apply for a job, sign up for alerts, request information, or otherwise communicate with us
From client employers or recruiting partners — such as job requirements, referral information, or hiring-related feedback
From publicly available sources — such as professional networking sites, public profiles, or other publicly accessible employment-related sources
Automatically from your device or browser — through cookies, server logs, analytics tools, and similar tracking technologies when you use our website

3. How We Use Your Information

We use the information we collect for the following business and commercial purposes:

To match candidates with job opportunities and connect them with our recruiting team
To process, review, and evaluate job applications, resumes, and candidate qualifications
To communicate with you regarding opportunities, application status, referrals, or inquiries
To send job alerts, recruiting communications, and related updates where you have opted in or where otherwise permitted by law
To operate, maintain, secure, and improve our website, services, and candidate experience
To comply with federal contractor obligations, including reporting and recordkeeping requirements under applicable EEO, OFCCP, and related laws
To detect, prevent, and respond to fraud, misuse, security incidents, and other unauthorized activity
To comply with applicable legal obligations and enforce our rights

We may use AI-assisted tools to help identify relevant skills, organize applicant information, support recruiter review, and improve job matching efficiency. These tools are used to assist our recruiting process and do not make fully automated decisions that have legal or similarly significant effects on candidates without human involvement.

If you no longer wish to receive recruiting communications or job alerts from us, you may opt out at any time by following the unsubscribe instructions in the communication, by using our unsubscribe page, or by contacting us using the information in Section 12. Job alert preferences can also be changed at any time on our job notifications page.

4. How We Share Your Information

We do not sell your personal information, and we do not share your personal information for cross-context behavioral advertising.

We may disclose personal information to the following categories of third parties:

Client employers
Service providers and contractors
Government agencies, regulators, or law enforcement where legally required
Parties involved in a corporate transaction

We may share your information in the following circumstances:

a. Client Employers

With your knowledge and consent, we may share your resume, qualifications, and related candidate information with client companies in connection with employment opportunities.

b. Service Providers and Contractors

We use service providers and contractors that process personal information on our behalf under contractual obligations requiring them to protect the information and use it only for authorized business purposes. These may include:

Anthropic, Inc. — AI language model services. Resume content and application materials you submit through our website may be processed through Anthropic's API to assist in candidate evaluation and job matching. Anthropic acts as a service provider and is not permitted to use your data for its own independent purposes.
Cloudflare, Inc. — CAPTCHA and website security services, including Turnstile verification, to help prevent spam, fraud, and automated abuse
Email delivery providers — to send application confirmations, recruiting communications, and service-related notifications
Application infrastructure providers — for website hosting, form processing, data storage, and site operations
Analytics or technology vendors — to help us understand aggregate website usage and improve site performance

c. Legal Requirements

We may disclose personal information when required to do so by law, regulation, subpoena, court order, or other valid legal process, or when we believe disclosure is necessary to protect our rights, users, clients, or the public.

d. Business Transfers

We may disclose personal information in connection with an actual or proposed merger, acquisition, financing, sale of company assets, or other corporate transaction, subject to standard confidentiality protections.

5. Sensitive Personal Information

Under California law, certain categories of personal information may be considered sensitive personal information and are subject to additional protections. We may collect the following information that we treat with heightened care:

Racial or ethnic origin — collected on a voluntary, self-identification basis through our EEO form
Disability status or related information — collected on a voluntary, self-identification basis through our EEO form or where required for accommodation or compliance purposes
Veteran or military status — collected on a voluntary, self-identification basis for compliance and reporting purposes

We use this information only for the following limited purposes:

Complying with applicable federal EEO, OFCCP, and related reporting and recordkeeping obligations
Maintaining required employment compliance records
Producing aggregated or de-identified statistical reports where permitted by law

We do not use sensitive personal information to infer characteristics about you for unrelated purposes, for targeted advertising, or for any purpose beyond what is reasonably necessary and proportionate to provide requested services or comply with legal obligations.

California residents may have the right to request that we limit the use and disclosure of sensitive personal information, subject to legal exceptions. See Section 8 below.

6. Data Retention

We retain personal information only for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law.

The following general retention periods apply:

Candidate and resume data — up to 5 years from the date of last activity or last contact, consistent with staffing industry practice and legitimate business needs
Job application records — 3 years from the date of application, where required under applicable federal contractor or employment recordkeeping requirements
EEO self-identification data — 3 years or as otherwise required by applicable law
Contact and inquiry records — up to 2 years from the date of submission
Technical and log data — generally up to 90 days, unless longer retention is needed for security, fraud prevention, or legal compliance

When personal information is no longer needed for the purposes described above and no legal obligation requires continued retention, we will delete, anonymize, or de-identify it using commercially reasonable methods.

7. Cookies and Similar Technologies

Our website uses cookies and similar technologies to maintain security and core site functionality. Cookies are small text files stored on your device by your browser.

We use only strictly necessary cookies, which are required for core website functionality, site security, session management, and abuse prevention (including CAPTCHA and security verification tools). These cookies cannot be disabled because the website may not function properly without them.

We do not use cookies for analytics, behavioral advertising, cross-site tracking, or preference storage. You may control cookies through your browser settings, though disabling them may affect site functionality.

8. California Privacy Rights

If you are a California resident, you may have the following rights under the California Consumer Privacy Act ("CCPA"), as amended by the California Privacy Rights Act ("CPRA"):

Right to Know — the right to request disclosure of the categories and specific pieces of personal information we have collected about you, including categories of sources, purposes for collection, and categories of third parties to whom we disclose it
Right to Delete — the right to request deletion of personal information we have collected from you, subject to certain exceptions
Right to Correct — the right to request correction of inaccurate personal information we maintain about you
Right to Limit Use and Disclosure of Sensitive Personal Information — the right to request that we limit our use of sensitive personal information to uses permitted by law
Right to Opt Out of Sale or Sharing — we do not sell personal information and we do not share personal information for cross-context behavioral advertising, so this right does not currently apply to our practices
Right to Non-Discrimination — we will not discriminate against you for exercising any of your privacy rights

If our privacy practices change in the future in a way that triggers a right to opt out of sale or sharing, we will update this Privacy Policy and provide any required notice and method for submitting such requests.

How to Exercise Your Rights

To exercise any of these rights, please contact us using the information in Section 12 below.

We will respond to verifiable consumer requests within the timeframes required by law, generally within 45 days of receipt. If we need additional time, we will notify you and may extend the response period by up to an additional 45 days where permitted by law.

Verification Process

To protect your privacy and security, we may need to verify your identity before processing your request. We may do this by requesting information that matches the information we already maintain about you, confirming access to your email address, or using other reasonable verification methods permitted by law.

Authorized Agents

You may designate an authorized agent to make a request on your behalf. If you do, we may require proof that the agent is authorized to act for you and may still require you to verify your identity directly with us.

9. Security

We implement reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, use, disclosure, alteration, or destruction. These safeguards may include access controls, secure storage practices, monitoring, and encryption where appropriate.

However, no method of transmission over the Internet or method of electronic storage is completely secure. As a result, while we strive to protect your information, we cannot guarantee absolute security.

10. Third-Party Links

Our website may contain links to third-party websites, services, or applications that are not controlled by Chipton-Ross. We are not responsible for the privacy, security, or content practices of those third parties. We encourage you to review the privacy policies of any third-party websites you visit.

11. Children's Privacy

Our website is not directed to children under the age of 16, and we do not knowingly collect personal information from children under 16 through our website. If we learn that we have collected personal information from a child under 16 without appropriate authorization, we will take steps to delete that information.

12. Contact Us

If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact us at:

Chipton-Ross, Inc.
420 Culver Boulevard
Playa Del Rey, CA 90293
Email: [email protected]
Phone: 800.927.9318

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or other business needs. If we make changes, we will post the updated version on this page and revise the Effective Date above.

Your continued use of our website after any updated Privacy Policy is posted constitutes your acknowledgment of the revised policy to the extent permitted by law.